Delivery Tracking Software

Asset Tracking Reports

DeliveryPoD Asset Track allows you to find information fast and to provide reports in whatever format and layout that you want.

With easy to use filtering (search facility) in all reports you can quickly find the information you want. You can search on any column in any report - now that makes life easy.

You can organise your report data in any way you like, by dragging columns into the order you want. You can group data on any column or columns - so if you want a list of Assets by Building then Owner, it just takes a couple of clicks.

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Finally you can export your report to Adobe PDF, Microsoft Excel, Word (RTF) file formats. You can even export to CSV file formats so you can import the data easily into other software you may have.

In any report you can click on the Asset Row and quickly see a Tracking Report for that asset.

Drill Down to Asset Detail / Tracking Report

Remembers your Personal Settings

Asset Track remembers your personal settings, so the next time you back to a report, things such as filters and grouping are remembered.

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For example, let's say a User is a Manager of the Finance Department and is only ever interested in seeing assets their departments assets. They can set a filter in their reports, so they only ever see assets owned by the Finance Department.

What Reports Do You Provide

These are the main reports:

  • Asset Search - a quick way to find assets no matter whether they are in Physical Locations, On Loan, On a Vehicle, with a Courier etc.

Physical Location Manifests

  • Building Manifest - assets in each building
  • Location Manifest - assets within a physical location
  • Mail Trolley Manifest - assets on mail trolleys
  • Vehicle Manifest - assets on vehicles
  • Depot Manifest - assets in depots
  • Courier Manifest - assets on couriers

Loans and Allocations to People

  • Allocated - assets allocated to people
  • Allocation History - A full audit trail of all allocations (past and present)
  • On Loan - assets on loan with staff / customers
  • Loan History - a full trail of all loans (past and present) so you can analyse the data to determine things such as staff and customers who you loan to the most, the most popular reasons for loaning assets etc.
  • Overdue Loans - assets on loan, past their due back date

Problems

  • Damage Reports - damage reports with photographs
  • Cant Complete Reports - Failed delivery attempts, with photographs.
  • Missing Assets - assets registered as being missing

Condition, Creation and Retirement

  • Assets by Condition - assets by last known condition
  • Planned Retirement - assets by expected retirement date
  • Retired Assets - a list of retired assets
  • Assets by Creation Date - assets organised by creation date
  • Depreciation - The value of assets on set days, using depreciation calculations.

 

 

Report Features - Fine Details

The following features are standard in every report.

To explain the features, I am using a situation where an Electrical Engineer has arrived on site and needs to know where all the Assets are in the Applied Science Building that need PAT Testing (which we set up as a user defined field). The examples below show how we can easily find the information we need:

Drag and Drop Columns

You drag columns into any order, just by dragging the column title into the position you want it.

Similarly you can adjust the width of each column, by just dragging its border.

Searching (Filtering)

We provide two types of Search Filter:

Simple Filter

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Simply type in any search criteria at the top of each column. A second after you stop typing, the grid will just show the data that matches your search.

You can specify the type of data match. If you are sure the text you are trying to match on is at the Start of the data, use "Starts With", but if it might be anywhere in the data, select "Contains".

 

Power Filter

A more powerful filter is available as well (selected at the bottom of the grid).

The first part of the filter (blue) lists all of the column names in the report even if they are not visible on the screen. You can select the column to apply the filter on, by left clicking on the blue text:

After selecting the column, you click on the Green Text to select the type of comparison you want:

Finally you click on the Grey text to enter the data you are searching on (in the case below I typed in Applied Science):

You can filter on as many columns as you like:

In the above example I am looking for Assets in the "Applied Science" building that need a PAT Test.

Grouping

You can group on columns to organise data by the column / columns of your choice.

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Sort on Any Column

You can sort A to Z and Z to A, simply by left clicking on the column header.

Exporting Report Data

All reports can be exported to Adobe PDF, Microsoft Excel, RTF (for Microsoft Word) and CSV files.

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