Web Based / Hosting Options
- Web Based System
- Free Access to Searches / Reports:
- For Mailroom Staff
- For Receiving Staff / Departments
- Ability to restrict to items for Person / Department etc
- For Mailroom Staff
Hosting Options
- Host Website Yourself
- Ask Us to Host Website
Ease of Use
- Configured specifically for customer
- Only asks for information you need
- Features not used are hidden
Reliability / Offline Working
- Reliability / Offline Working
- Continue to work if Wireless LAN, Network, Server Down
Receive Items and produce Tracking Labels.
Track Items
- Store & Forward Capability in Mobile & All Software
- Mobile Computers
Rugged (1.5 meter drop, 26 times to concrete)
Sealed (IP54 wind blown dust and rain) - Full shift on one battery charge
- Hot Swapable Batteries for 24 hour shift work
- Inbuilt Barcode Reader
- Inbuilt Camera
Photograph Damaged / Opened Items - Photograph Delivery Point to Prove Delivery Attempt
- Take a Photograph for general use
- Option to stop camera being used.
Data Communication Options
- Desk Cradles
- Wireless LAN
- WAN (3G / 4G Radio)
- Stores data when not connected
- Automatic send when back in coverage or in cradle
Counter Collection / Tracking At Desk
- Option to use PC / Laptop for Tracking
- Counter based USB Signature Pad
- Web Cam Option for Photograph (Damage etc)
- Use Low Cost USB Scanner to Read Barcodes
Mail Trolley Support
- Mail Trolley Barcodes
- Scan Items Onto Trolley
- Take Manifest on Delivery Run:
- See Remaining Delivery Points / Items at any time
- Scan First Item, PDA shows all items for delivery point
Vehicle Transport Support
- Scan Onto Vehicle
- Vehicle Manifest:
- See remaining delivery points / items
- Scan first item –PDA shows other items for delivery point
- Postcode Route Restrictions
- Checks Postcode of Parcel against Postcodes on Route
- Stops You Loading onto Wrong Vehicle
Couriers & Proof of Return
- Scan items onto / of courier for transfers
- Proof of Posting / Passing to Couriers (returns)
Receiving / Booking In Features
- Booking in takes below 20 seconds
- Predictive Text to select Person / Dept with 3 characters
- Scan Courier Barcode, Courier Name is Selected For You
- Photograph Damaged or Opened Items
- Separate Report for Claims Against Couriers (with photo)
- Separate Report for Claims Against Couriers (with photo)
- Utility for High Volume Courier Delivery
Reports / Searches
- Customise (Column Options: hide, width, header text, order)
- Group on any Column or Multiple Columns
- Export to PDF, Excel, Word with grouping maintained
- Single Textbox Search
e.g. Enter “Finance Jiffy Royal” and all Jiffy Bags, for
Finance that came in on Royal Mail are shown - Live Report Mode –Data in grid changes in real-time
Service Level / KPI Monitoring
- Set up your own Performance Zones (e.g. Early, Late, Very Late)
- Calculate 1,000,000 items at a time
- Manipulate data (column grouping, sorting etc)
Export to Excel / PDF
Lateness Prevention Utilities
- “Show me all items within 30 minutes not on trolleys”
- Email alerts based on time before / after due date time
Automatic Email Trigger Options
- Booked In
- Damage Reported at Booking In
- Delivered to Colleague
- Delivered
- Set Tracking Stage Completed
- Failed Delivery Attempt
- Set Time of Day
(e.g. automatically send a summary or their Tracking Reports) - Within X Minutes Before or After Delivery Due Time
The above can be filtered so it only apples when going to:
- A Particular Person
- A Set Department / Company
- Everybody
Saleability
- Multiple Booking In Points (limitless)
- Users (limitless)
- Multi Site Capable
- Experience of 70+ sites, 1000+ staff on one Website
Expandable Into Other Areas
- Paper Records
- Loan Items for Patients
- Room Key and Pass Allocation
Purchasing
- No “per user” annual fees
- Able to host yourself
- Can be purchased through a GPS Framework Agreement